HP surveyed customers in the past 12 months, and 20% of Business execs feel that IT can deliver information when it is needed.
Leo Apotheker is quoted as saying that data is the worlds most valuable raw resource today.
Three main challenges is that info is inaccessible when needed, information is being managed in silos driven by growth, change, complexity, and compliance, and there is no single owner of information.
Who's neck is really on the line when information cannot be accessed at the right time by the right people, or worse, information is accessed by the wrong people.
June suggests that a fundamental shift in information governance is needed, a holistic approach across the enterprise. Manage the info based on it's life cycle, enable policy based info management. The policy follows the info regardless of what state or locale it is in. The end state is findable information for those who SHOULD be finding it WHEN they need it.
Starting points in practical terms are around governing things like virtual system sprawl, and getting a hold on what places the organization places the most critical data. So I'd say you first need to know WHAT is the most critical information.
I found the lifecycle of information governance useful...
- Capture the information you really need
- Monitor where it goes when by whom
- Protect it
- Retain it according to it's governance needs
- Find it when it's needed
June noted that this process removes duplication and obsolete data freeing up valuable and expensive capacity, I guess this is where you will dig in to find the ROI.
Retention and security policies around information should be discussed with key business stakeholders to make sure everyone understands not only what they want kept, and who should have access, but also understand why you need to move it offline or destroy it when allowable to reduce organizational costs.
Question came up of how do you build the ROI for this work? June stated that it should be based on the value of the decisions being made with the information, and what it would cost to not have the data there when you need it. I would say add to it the cost of freeing up space as well.
June noted that HP StorageWorks software not only manages archiving, but can track access of data for compliance purposes.
The capture aspect of the cycle moved to discuss HP TRIM which is vaunted to provide transparent capture of SharePoint 2010 documents, and the automated capture and management of records across multiple countries and jurisdictions.
The Monitor aspect returns to a discussion of StorageEssentials, claiming to increase storage utilization by 50%.
HP Data Protector is discussed as being the ideal tool to cover backups and restores via tape, disk, or snapshots, making the product ready for heterogeneous environments, and the next step noted medical records and images storage, tracking, and retrieval.
We were informed that at the software pavilion we could get an insight into the products and the workshops HP facilitates to help you get started on the path to better information management and governance.
The key points were based around federated data access, compliance, and a follow-the-data methodology of managing information.
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